Managing a staging project for media production

Submitted by thunder.admin on Wed, 03/28/2018 - 11:07

There are several ways how to manage a media project. One of them is scrum. It is an agile sprint model, where teams meet every two weeks for their sprint meeting. A scrum master calls the team, reviews tasks done and together they plan the upcoming to do's.

Scrum projects make progress in a series of “sprints”. You try to create “flow” iterations in the team (comparable to Extreme Programming or Video Editing).

The typical duration of a sprint is 2–4 weeks. A (partial or prototype) product is designed, coded/edited, and tested during the sprint. Any sprint will have some result, which is the basis for the next sprint period.

The scrum process was planned with so-called kanban boards. Students used the open source WEKAN boards, which have been made available with fairapps+, assembled by the lecturer Dr. Roland Alton-Scheidl. He also provided various presentations on project management techniques (and pitfalls) and gave an insight into real projects' workflows he was involved in, such as the award-winning "Probier amol" campaign. 

We could exercise the scrum roles in our live staging project. This was a unique learning experience.

This is a short introduction to Scrum - the most popular agile management method.

Nine teams produced three media each: print, VR and video. A making-of or a story had to be told on a web page, presenting the main results.

Finally, the groups had to plan an event and communicate it on various channels. The stage is "Spielboden Dornbirn", all projects are being presented there on June 19th, 2018 at 19:00 (doors open, show starts at 19:30).

  • Group Aspiration (Enne-Group, Team Red, Deep C): was responsible for the final version of the main claim + key visuals (posters, flyers);
  • Group Humour (All or nothing, Inside out, Day´n´Night) was responsible to communicate the event via social media (e.g. facebook channel of the FHV, Email invitation);
  • Group Belonging (Wood is made for walking, Team Frozen, No Name) was responsible for the live-act, e.g moderation of the evening, final arrangements at spielboden, etc.

“It's not rocket science but it is hard. It needs planning, processes, leadership, people management, time management, creativity, innovation, technologies, budgeting, marketing, problem solving, and so much more. Filmmaking demonstrates an excellent project management technique to learn from. It’s the finest case study.” Manoj Agrawal (Source)

Project Management Phases

Some projects need a more structured planning. When it comes e.g. to film production, you need to plan in phases and assign resources. In the course, we had been training the so called "waterfall method" with ProjectLibre, an open source replacement for MS Project for each students' individual project. Sometimes a simple spreadsheet is good enough for planning as well. A recommended tool is ethercalc, which tables can be edited simultaneously by several users.

Teams need good communication tools. In this Project Management class we had learned established techniques. Watch out the results in the IDENTITY stories and join our event!